We've blogged previously about the University's move to the Exchange server and Outlook 2013 for email. Following a successful pilot, the next step in this process is to move all staff members over to Outlook Calendar during the weekend of the 27 and 28 June 2015. Using the calendar should have several benefits for staff, not least that we can all begin working collaboratively and more efficiently as a whole. Some more benefits are outlined below:
- Easier to schedule meetings with your colleagues and external parties
- Drag and drop emails straight into the calendar to automatically set up a meeting
- Customise the look and feel of your calendar in a way that works for you - month view or week view, fonts and colours
The majority of your data will be migrated for you. That means, all meetings, daily notes, day events and tasks will be migrated. Groups and declined meetings will not be migrated. Personal Groups can easily be set up again using “New Contact groups” once you begin using Outlook Calendar.
As with the Outlook email migration we will be offering both tutor led calendar training sessions and as well as a self-paced online option. This is so you can choose an option that works best for you.
You will receive email communications over the next few weeks explaining the changes in more detail and what they will mean for you.
As with the Outlook email migration, there will be a cut off time, after which all access to Oracle calendar will be unavailable and unsupported - this is midday on Friday 26 June 2015. Migration is a fairly long process and so we need to start early in order to minimise the impact on your working life.
With this in mind, it is important to make sure you have a printed or written copy of your calendar for the day of June 26, so that you can still keep meetings and appointments.
We will be putting together a comprehensive FAQ section but until then, if you have any questions or concerns about the move: