Faculty of Engineering & Design staff

Sharing experience and best practice across the Faculty of Engineering & Design

Macro of the month - Expand

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📥  Tracey's macro of the month

Introduction

This feature aims to introduce you to the various macros (small pre-set programmes) that are available within Confluence. They are designed to help you with the layout and functionality of your content. Expand is a very basic macro with one specific use. You may rarely use it but has the capacity to make a page more more user friendly.

Application(s)

Expand has one function:

  • hide items until the user clicks on the link to reveal them

How to add Expand

Simply...

  • Place the cursor where you want the Expand macro to appear
  • Click on Insert (in the tool bar above) then Other Macros from the drop-down menu
  • In the pop-up window, type Expand into the search box
  • Set the variables up as you wish (see below for examples)
  • Click Save

How to use Expand

Look at any part of a page that might useful be hidden until the reader specifically indicates that they want to see it. This could be:

  • a large block of text
  • a list
  • instructions/help
  • answer/hint to a question
  • further examples
  • references/bibliography
  • credits

Examples

expand

(click on image to enlarge)

To see these examples in action, go to: https://wiki.bath.ac.uk/display/FEDSA/Expand

 

 

Transitioning person profiles to the new content management system (CMS)

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📥  Engineering & Design staff insight, Engineering & Design staff new initiative

The hard facts

There are 199 published person profile web pages across our four Departments' website sections. These are mostly academic or academic-related with a smattering of Research Officers/Associates, Emeritus Professors and visiting staff. By Department, this looks like:

  • Architecture & Civil Engineering: 75
  • Chemical Engineering: 28
  • Electronic & Electrical Engineering: 30
  • Mechanical Engineering: 66

That’s a lot of profiles to transition! And we are working with Department office staff to do just this.

We have been running the 'first wave' of the project during January and February. This focuses on transitioning person profiles for academic members of staff (Professors, Readers, Senior Lecturers and Lecturers).  We’ll review progress in March before moving on to the 'second wave' (academic-related, research and visiting staff).

Not just a copy, paste and publish job

The new CMS is all about taking a more structured approach to how we think, write and present our content. This has benefits for both CMS users and website visitors. As editors, authors and contributors to the site, we can use structured templates to produce good content easier and faster. This structured approach helps us focus on what content our site users need and so helps them find the information they want easier and faster. Everybody’s happy!

What you can include in your new profile

A person profile page in the new CMS consists of a series of fields (some required) with set character limits.

Screenshot of the person profile template in CMS beta

Screenshot of the person profile template in CMS beta

Role summary (required)

This describes your role and research area. It is limited to 160 characters so that it will appear in full on search engine result pages (SERPs).

SERP for Gary Hawley

Search engine results page (SERP) for 'Gary Hawley'. The description is over 160 characters and gets cut off.

Role (1000 characters)

The duties and responsibilities of your current role.

Role-related posts (1000 characters)

A bullet-point list of your current role-related positions. For example, current institute memberships, chairs or editorial roles.

Career achievements (1500 characters)

The major achievements of your career. For example, this could include awards, previous academic and/or non-academic positions.

Education (1000 characters)

Your higher education background and qualifications.

Teaching units

A bullet-point list of the undergraduate and postgraduate units you teach on, with links to the unit catalogue.

Research interests (1000 characters)

A bullet-point list of your key research areas.

Current research projects (1000 characters)

A bullet-point list of your research project titles with links

The profile template also includes:

  • your contact details
  • your availability to supervise student research projects
  • a link to your publications in Opus
  • an option to include supporting external links (e.g. personal websites or social media)

What we're doing and how you can help

The Department office staff are creating the new person profile pages in the new CMS. They're using content from the existing person profiles but are leaving fields blank where information is missing or out of date.

The Faculty Web Content Editor (me) and the Marketing & Web Administrator (Beth) are reviewing the new profile pages as they're created. We'll make any necessary edits in line with the University's editorial style guide and person profile style guide.

We'll contact you with a link to preview your draft profile when we have transitioned the content across. We'll ask you check that all the facts on the page are correct and give you the opportunity to fill in any blank fields.

We will review the pages a final time with input from Digital. We will publish the person profile pages in line with the go live date for each Department's content.

If you have any questions about the CMS transition or your person profile, please email us at fed-web@bath.ac.uk.

 

Faculty Technology Enhanced Learning event – 3rd March 11.15-12.05

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📥  Engineering & Design staff event, Engineering & Design staff new initiative, Technology Enhanced Learning

Following on from last semester’s LITEbox Technology Panel Debate chaired by Peter Lambert, we are hosting an event focussing on learning technologies within the Faculty.

Faculty of Engineering & Design academics are warmly invited to a presentation and discussion event on Thursday 3rd March 11:15-12:05 in CB5.13. The event may also be of interest to staff in teaching and learning related roles.

A series of presentations will showcase technologies which improve the student experience and which can also save time for academic staff (a win-win situation).

Agenda

Introduction

5 minutes presentations

Multiple Choice Quizzes for Summative Assessments (in Moodle) – Jos Darling
Video Assessments and Feedback (using Re:view (Panopto) in Moodle) – Marcelle McManus
LINO-it, A Virtual post-it Board – Mirella Di Lorenzo
Audience Response using Smart Phones – Aydin Nassehi

Introduction to Technology Enhanced Learning support in the Faculty - Rachel Applegate & Yvonne Moore

Image of group presentation

Image from Intel Free Press https://creativecommons.org/licenses/by/2.0/

Discussion
What are the drivers for you to use technology in teaching and learning?
Do you encounter any barriers?
What solutions could help you?

It would be helpful if you can express your interest in attending so we have an estimate of numbers. Please reply to Rachel Applegate (Learning Technologist): fed-tel@bath.ac.uk

 

Macro of the Month - Panel

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📥  Tracey's macro of the month

This feature aims to introduce you to the various macros (small pre-set programmes) that are available within Confluence. They are designed to help you with the layout and functionality of your content.

This month’s macro is Panel. Like all macros it can be found under Other Macros in the Insert menu.

Introduction:
Panel is a very basic macro with multiple uses. In fact, it will probably be the macro you use most often in any space.

Applications:
Panel has four functions which you can use in combination or independently:
• to add a border to part of a page
• to add a background colour to part of a page
• to add a title to part of a page
• to make a wiki space easier to edit (and since a wiki is always a work in progress, it's a good idea to think about how it will develop in future)

How to use a Panel:
• When you add a panel you will be asked for your choices of title, border type, background colour etc.
• When you have made your choices, click Save
• Add any material you like to the panel: text, images, tables etc.
• If you want to move the panel and its contents, simply drag and drop the panel into its new position
• Panels can also be copy and pasted (within a page or across pages) making it easy to make a new panel based on an existing one

Examples:

Examples of panel(click on image to enlarge)

 

 

Faculty social media explained

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📥  Engineering & Design staff insight

Our channels

Our Departments each have public Twitter and Facebook profiles, some of which are more established than others.

Department of Architecture & Civil Engineering
Facebook: Architecture & Civil Engineering at Bath
Twitter: @BathArchAndCivE

Department of Chemical Engineering
Facebook: Chemical Engineering at Bath
Twitter: @BathChemEng

Department of Electronic & Electrical Engineering
Facebook: Electronic & Electrical Engineering at Bath
Twitter: @BathElecEng

Department of Mechanical Engineering
Facebook: Mechanical Engineering at Bath
Twitter: @BathMechEng

We also have a Faculty Instagram account @BathEngAndDes for student project work, images of research and life at Bath.

The Faculty contributes content (but does not have access) to central University of Bath accounts including Twitter, Facebook and Weibo. Departmental LinkedIn groups are managed by the Department of Alumni Relations and individual members of the Faculty.

How our channels are managed

Department Offices manage social media output in collaboration with the Faculty Marketing Team. The Departments respond to enquiries and contribute departmental specific content through their own accounts. The Marketing Team has centralised access to all channels through the social media management tool Hootsuite. This enables us to schedule and coordinate content. We share reports, best practice guidelines, strategy and a content calendar on our collaborative Wiki page. We have a social media training module for staff who contribute to our official channels.

Our aim

Our social media channels aspire to create a thriving and engaged community of staff, current students, prospective students, alumni, researchers and industry partners. We aim to showcase our research activities, student work, life on campus, and opportunities for work, collaboration and study within the Faculty.

What was popular in 2015?

  • Downloadable print (brochures and newsletters)
  • League table results
  • Student project work
  • News featuring members of staff
  • PGR opportunities

Some highlights of the coming year

  • Undergraduate and MSc course spotlights
  • Research Centre insights
  • Archive photos to celebrate our 50th anniversary
  • Showcasing user-generated content: blog posts, student projects and events

If you have content you’d like to contribute to our social media channels please contact your Department Office.

 

Celebrating the Recognising Excellence Award Scheme

  

📥  Engineering & Design staff celebrating success

Iain Forster-Smith, Director of Administration, explains the Recognising Excellence Award Scheme:

Recognising Excellence awards are intended to recognise and reward those who have demonstrated exceptional performance. This exceptional performance may have been on a one-off or short-term basis, or at a consistent level throughout the year. The scheme provides staff, managers and colleagues with the opportunity to nominate an individual or a team for an award.

Across the Faculty nominations were received for a number of individuals and teams, highlighting the fantastic efforts and dedication of many members of the Faculty support team.  I was extremely proud to read such motivational and inspiring words about the team members, confirming to me, how together we complement each other to near perfection.

Rather than name the successful individuals or teams, I thought it would be useful to highlight where the nominations had matched against the criteria to be awarded against and how this links back to your Effective Behaviours Framework.

As you will be aware there are many criteria that a nomination can be set against, 15 in total.  The following 12 were demonstrated this year:

  • Management of a specific area of activity in a department/faculty resulting in significant improvement against appropriate metrics
  • Achievement of income, cost or performance related targets for the department or sub unit
  • Significant improvements in operational or service level agreement standards or operational efficiency
  • Achieving consistently high levels of customer satisfaction
  • Quality of work
  • Controlling costs and improving cost effectiveness
  • Minimising bureaucracy and streamlining procedures in a department/faculty or across the University
  • Improvements in team working in a unit, department/faculty or across the University
  • Demonstrating inspirational management of staff; motivating and leading by example
  • Demonstrating exceptional teamwork and interpersonal skills; creating and maintaining excellent working relationships
  • Contributing ideas and assisting in the implementation of a major change in efficiency, quality, cost reduction or achievement of departmental objectives.
  • Exceptional leadership of – and input into – large scale projects with significant impact upon the University or across the HE sector.

Linking this back to the behaviours framework as a Faculty Team we were able to match the nominations against all 9 behaviours:

  • Managing self and personal skills
  • Delivering excellent service
  • Finding innovative solutions
  • Embracing change
  • Using resources
  • Providing direction
  • Developing self and others
  • Working with people
  • Achieving results

It is important we embrace the behaviours, build them into your daily working life and remember to capture those moments where we as an individual or team are proud of the achievement made no matter how small it may seem.

I would like to thank you all for a fantastic 2015 and hope 2016 has many more pockets of glory and moments to be proud of.

 

My top wiki tips

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📥  Engineering & Design staff top tips

Add to existing spaces

Wiki pages are always attached to a space, faculty pages should sit under ‘Faculty of Engineering & Design staff area’.  Each wiki user has their own space, which can be used for pages not relevant to the faculty – you can still share the content with others.

Link related pages

Pages which you create within a space will become the ‘parent’ page and you can have ‘child’ pages which sit below like sub categories of that parent.  Arranging your pages as parent & child will help show users that the content is related.

Make it easy

Bear in mind that others adding to the wiki may not be as tech savvy.

The intention of a wiki is to allow multiple users to update and share content, so if possible keep it easy to edit and consider writing an instructional note – the ‘HTML Comment’ macro allows the comment only to be viewed in editing mode.

HTML Comment marcro in editing mode

HTML Comment marcro in editing mode

Use labels to categorise your page

Create labels for your page using key words which relate to their content to make them easier to find i.e. ‘Faculty’, ‘Engineering’, ’Design’, ‘Research’ or ‘Teaching’.  Users can search using keywords to find all pages with content relevant to that word.  You can add labels at the base of each page:

Add a label

Add a label

Be creative

You want to encourage people to use your wiki, so keep it brief (less is more) and vary the way you display content.  Try to avoid putting everything in a table – I’m not knocking tables as sometimes they are the best option – but be aware that there are a range of macros you can use.  Look out for Tracey Madden’s ‘macro of the month’ for inspiration and tips.

 

Professional photos - staff profile pages for the new website

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📥  Engineering & Design staff new initiative

Find out how to book a slot with our photographer to ensure you have an up-to-date professional photo for your staff profile page.

As we move into 2016, we are continuing to transition our existing web content across into the new content management system (CMS). We have moved the bulk of the Faculty content (bath.ac.uk/engineering) and are hoping to see these pages go live soon.

We are now shifting our attention to content belonging to the four departments in engineering. We are starting with the somewhat daunting migration of all our staff profiles (there are over 200!). Thankfully, our Department Offices have agreed to help us with this part of the transition. They will lead on moving the content across with support from us in the Faculty web team.

As part of this process, we have decided that all staff profile pages will only display professional photos. We will not migrate any non-professional photos across to the new website.

Why are we only using professional photos?
1)    We want to present the Faculty in a consistent and professional way online. Using high quality images that all follow the same visual guidelines is a way to achieve this. We have agreed this with other Faculties so that there will be a universal consistency in how staff are represented across the University.

2)    We are hosting all our images for the new website on Flickr.com. They will appear on our web pages via an embed link. The image size and ratio specifications for the new website are different to what we use now. This means that some of our current staff photos are no longer appropriate.

How can academic and research staff get a professional photo?
Staff can book a five minute slot with Nic Delves-Broughton (our University Photographer) via doodle poll on the following dates:

Tues 19 January 10-11 AM

Tues 19 January 3-4 PM

Thus 28 January 10-11 AM

Wednesday 3 February 2.30-3.30 PM

There are also drop in sessions that do not require a booking:

Tuesday 19 January - 11-11.30 and 4-4.30pm

Thursday 28 January - 11-11.30

Wed 3 February - 3.30-4pm

Photographs will be taken at Nic’s studio in 8 West 1.41. They will be available to staff through the Department Offices. We will ensure that they are uploaded to Flickr and embedded on to the staff profile pages.

What will the new staff profiles look like?
Photos taken by Nic will be portrait in orientation and have a uniform grey background. We have chosen this background colour as it complements the look and feel of the new website. An example of a leadership profile in the new CMS is shown below.

A leadership profile in the new CMS

A leadership profile in the new CMS

Please note the new website is still in development. For updates on the project’s progress please follow the Digital Marketing & Communications blog.

If you have any questions about the transition, please email fed-web@bath.ac.uk.

 

Preparing early for the REF

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📥  Engineering & Design staff top tips

Professor Tim Ibell, Associate Dean for Research, discusses logging evidence into ResearchFish, Open Access and research impact in preparation for the next Research Excellence Framework (REF):

From 1 February until 10 March 2016, the window is open for all academics who have held, or hold, research funding from one or more of the Research Councils to log onto ResearchFish and to provide information on the outcomes of our grants. Given that there will be sanctions imposed on us for non-compliance in providing such evidence of outcomes during this period, it is crucial that every research-active academic in the Faculty logs into ResearchFish, when prompted, and provides information about their funded research projects.

In April, the three-month rule kicks in for REF purposes concerning Open Access. Any paper which has been accepted for publication must be uploaded to Pure within three months of such acceptance if it is to be eligible for return to the next REF. Note that even Gold Open Access papers should be put onto Pure as soon as possible after acceptance, just in case there is a significant gap prior to publication.

All papers published that have been written based on Research-Council funded grants must carry clear explanations for how the data underpinning the paper can be accessed from a data repository. Checks by the Research Councils will be made during 2016 to ensure compliance with this.

If you are developing impact from your research but you don’t feel that the Faculty’s Impact Delivery Group yet knows about such impact, you should contact the Director of your Research Centre, where applicable, or the Director of Research in your Department. This will ensure that we are capturing all potential research impact.

And finally, if you are yet to attend one of the Faculty REF Workshops, please do so during 2016.

 

Getting started on the Wiki

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📥  Engineering & Design staff insight, Engineering & Design staff new initiative

We are undertaking a Content Management System (CMS) transition project that involves migrating content from our current website to a new system. Our Faculty's internal webpages (at www.bath.ac.uk/engineering/staff.bho/) will not be part of this transition. Instead, we are migrating this content to the Wiki.

What is a Wiki?

A Wiki is a website that allows editing by multiple users for greater collaboration. The University of Bath uses Confluence.

Using a Wiki for our internal pages will ensure they are kept relevant and up-to-date as they will be editable by all staff.

Wikis in plain English video

Our Wiki project

We are in the process of building a FED Staff Wiki space with content from our current internal webpages. Our Wiki space will contain a similar, but more extensive, structure to the staff.bho pages. Once this has been built we will encourage faculty and departmental pages (with an exclusively staff audience) already in use in other areas of the Wiki to be copied and pasted across into the FED Staff Wiki space.

Using the Wiki

Staff will be supported in using the Wiki through training and tips on the Faculty staff blog. We will also develop templates for staff who need to create pages from scratch and guidance through our Help with Confluence Wiki pages.

Tracey Madden, Learning Enhancement Adviser, is available for bespoke Wiki training (please contact her directly to book an appointment). There is also training provided centrally by Computing Services. Keep an eye on the staff blog for upcoming posts from Rosie Hart on her Top Wiki tips and Tracey Madden’s Macro of the Month feature.